Role of the Sub Committee

The purpose of a subcommittee

Subcommittees play an important role within an association or club. They help to develop or administer a particular area of our game or association. Basically they are responsible for one arm of an association’s activity or delivery.

Generally speaking subcommittees are “hands on”. Because of this “ hands on approach” they make things happen for the association. At meetings subcommittees will work out how they will achieve their objectives, and make sure they have the resources to do so. They will provide clear directions on how, who, and when actions will be completed by or activity will take place in a responsible manner, and get the job done.
The difference between a Board and a subcommittee:
A Board should provide governance for an association or club. They will ensure good leadership and adhere to principles of best practice. The Board influences how the objectives of the association are set and achieved, spells out the rules and procedures for making association decisions and determines the means of optimizing and monitoring performance, including how risk is monitored and assessed. They will be “the glue” behind the association. This means usually a Board takes a more hands off approach to the day to day tasks. hands
Subcommittees generally take a more hands on approach and can be in charge of specific projects or areas of development for the association that may be identified in an association’s long term planning E.G: events, health and safety, day-to-day management, player development, representative program etc.

A subcommittee, like any of the association’s members is answerable to the overall Board of the association, but they will report and communicate directly to the manager or appointed representative of the association, It is recommended this is done on a monthly basis.

A subcommittee does not always have decision-making power. In this case, decision making occurs at Board meetings based on the findings and recommendations of subcommittees.

Please find below a list of resources that will assist with making your subcommittee more efficient and effective

Please contact your appointed SNZ Softball officer for further assistance with policies, procedures, role descriptions or welcome packs for sub committees.

Additionally you can also contact them if would like soft copies of any of the templates provided in the resources
Resource or Link Description
Sample organisational tree for a club or association Allows you to see the positioning of where subcommittees sit within an association or clubs structure.
SNZ’s Basic guidelines around the role of a Subcommittees This document includes some “need to know” info and handy templates which may make your subcommittee run more effectively and efficiently and ensure all members know what the role of the Subcommittee is.

Specifically this document runs through;
  • The general structure of an association
  • Background info: The role of a board
  • The difference between a board and a subcommittee
  • The purpose of a subcommittee
  • The need for subcommittee role descriptions and inductions packs
  • What can you do to be an active and effective member
  • Example: subcommittee role description
  • Template: Template: subcommittee self assessment checks
  • Template: Proposal to the Board form