Running effective meetings

A Board, committee or subcommittee all exist to serve the association and to ensure the best possible service is given to the members. Thus it is important that each of these must keep reminding itself why it is there.

One step to becoming successful is for the Board / committees to meet regularly to sort out any issues within the association or to develop particular areas of the association’s game and administration. These meetings could be quarterly or monthly or as required.

While meeting regularly is a positive step in the right direction, it does not ensure that your meeting will have good outcomes or run effectively.
effective meetings
A good meeting will ensure that everybody involved has the information they need, understands the outcomes and knows what they need to contribute to achieve these outcomes.

Please find below a resource that will assist with making your subcommittee or boards meetings more efficient and effective

Please contact your appointed SNZ Softball officer for further assistance or would like soft copies of any of the templates provided in the resources.
Resource or Link Description
SNZ Guidelines to running effective meetings This resource has been designed to give you an understanding of what will make a meeting “good” and also provide you with ideas and templates that you can implement into your meeting structure to assist with the efficiency and effectiveness of them.

Specifically this document runs through;
  • What are formal meetings
  • What are informal meetings
  • Good vs bad meetings
  • What will be discussed at meetings
  • The agenda
  • How do you create a good agenda
  • Use your time wisely
  • Get all committee members involved at meetings
  • Things to keep in mind
  • Post meeting
  • Template: Active meeting notes
  • Template: Proposal to the Board form
  • Effective meetings checklist - Committees
  • Effective meetings checklist - Board